School Reunions

We keep it simple.

Often organising a reunion may sound like an easy task, but don't underestimate the work involved in planning a reunion, otherwise before you know it, you're knee-deep in registrations with no way of managing the schedule and incoming money!

What should be an enjoyable event has the potential to turn into a headache for organisers when it comes to managing and tracking registrations, budgeting and managing and promoting the event.

That’s where we can help! Conference Innovators has over 20 years of experience managing fantastic events and reunions. We know how to create a memorable reunion, ensuring everything runs smoothly. From budgeting to marketing, to the guest’s enjoyment on the day, we have the knowledge and capability that can prove invaluable to those with less experience.

Let us plan your next reunion and we will take the pressure off your organising committee so you can sit back, relax, and enjoy the event.

Why Organise A Reunion?

Reunions are a fantastic way to celebrate with your former graduates, reconnecting you with old friends and together, celebrating life’s successes.

While social media has connected the world effortlessly, there’s nothing quite like a celebration with friends and an opportunity to reconnect and reminisce with familiar faces from your school days.

Reunions are highly encouraged in today’s digital world and holding a reunion can enable you to reunite former students who may have lost touch with one another, or simply reunite those who have managed to stay in touch over the years.

Why Use Us?

We’re all about making sure that for you, reunion organisation and delivery is slick, strategically planned, financially astute, and - most importantly - enjoyable for you and your attendees.

We can….

Create a reunion website including an online registration portal

Not all websites are created equal and our event websites are unique because not only do they have all the information your attendees will need, they also come with an online registration portal so people can register and pay online, without fuss.

Set up a secure online payment system for credit card payments and direct debits

The days of 'the cheque is in the post' are coming to an end. These days people want to register, pay and finalise everything in one easy step, with the added bonus of money instantly appearing in your reunion bank account and a clear record of who has paid, by what means and when. Trust us, we've seen this process go wrong and can guarantee you don't want to be chasing guests for money in order to pay the bills post-reunion!

Ensure instant email acknowledgement of online registrations the minute they come in

Who wants to wait days for a reply to an enquiry when we can set up an instant response to every single online registration you receive? As a reunion organiser do you really want to be wading through emails trying to make sure everyone has been responded to? Let's not even get into the hassle of tracking the responses; just avoid the trouble and let us take care of it.

Receipting within 48 hours and invoice/receipt emailed or posted to participants

We don't know about you, but our money is hard earned and precious; we don't want it floating around without being accounted for. That's why we offer email receipting within 48 hours and send invoices/receipts by post if required.

Design a registration form for those guests who aren't web-savvy

Guests can either download from the website or be mailed to write on in hardcopy.

Designing a registration form should be a simple task but you wouldn't believe the number of events that forget the most basic things when putting together their form! From forgetting to include a space for attendees to write their name to a tiny typo that meant people had booked accommodation on the wrong dates; we've seen it all and can make sure it doesn't happen to you!

Offer 24/7 access for attendees to update their registration information online

We all forget things every now and then; Shirley forgot to buy a ticket to the dinner and now she's found out that all her friends are going so wants to go to. Easy. She can just pop online, enter her registration code (provided on her registration confirmation letter) and change her registration to her hearts content at any time. So no waiting for business hours and no long-winded email communication. Perfect.

Phone support for participant registration queries

While it's lovely to catch up with old friends, we doubt many reunion organisers thought they'd spend quite so much time talking people through the reunion social programme and how to register. Even a saint would get frustrated! Let us take the irritation out of this process, plus provide your guests with a means of contact during daytime hours so they are always greeted with a friendly voice and helpful attitude.

Automatic transfer of registration income to the event nominated bank account within 48 hours

Let's face it; the more money your reunion receives, the more you have to pay the bills. We don't dither around with your income; it goes straight in your nominated bank account within 48 hours of us receiving it.

Allow the Organising Committee 24 hour access to online reports and event statistics

We know organising a reunion can be stressful and the biggest stress is worrying about not getting enough people in attendance for the event to breakeven. This tool alleviates the worry by allowing you 24 hour access to online reports that clearly show how many people have registered and how many people are attending each function.

Daily backup of data to ensure full data security

Hopefully this doesn't need too much explanation; the last thing you want is for your computer to crash and along with it all of your reunion data. This is a nightmare best avoided!

Individual participant packs provided for your registration desk staff to distribute at the event

We like order, we like everything in alphabetical order; so much so that we can provide you with alphabetised individual packs for every one of your guests. In these packs we can put anything you want; name badges and lanyards, tickets you've had printed, notes for certain groups, invitations, you name it. So when someone comes to your registration desk and wants their name badge you can give them everything they need in one stress-free step (and find their name with ease)!

Provide a full, up-to-date list of attendees and their contact details ready to print or distribute

The great thing about a reunion is that it provides a base for everyone to reconnect and keep in touch. What better way to do this than by providing all guests with a full list of attendees and their contact details either in hardcopy or via email post-reunion? The detail of this list is completely up to you and anyone wishing to remain anonymous can elect not to be published.

Assistance with marketing and promotion, email tools, graphic design and social media advice

You may be lucky and have a committee member who has access to some of these tools; however there's no reason why we can't help in creating a marketing strategy and material that can capture your classmates attention.

A 'Reunion Toolkit' with a variety of helpful documents, checklists, guides and links

This includes a full Microsoft Excel budget template, an event checklist outlining all tasks that need to be considered and a marketing guide with a template strategy and helpful links.

After over 20 years in the business, we know a thing or two about putting together a brilliant event; from how much to budget for food and beverage to how to get the word out. We have thousands of little snippets of knowledge that can prove invaluable to those with less experience. Accurate budgeting is always the biggest challenge and we can help by providing a template for you to follow to ensure you are never falling behind and always have control over what is being spent.

We provide an interactive, online registration service via our events registration system

Using a secure website, organisers can access online reports that show a breakdown of total registration details and delegate demographics in real-time 24/7.

Of course, the most basic step in ensuring your event's success is always about creating a simple, effective registration process; we aim to make it as easy as possible for your delegates to attend your reunion and have solid systems developed through years of experience to make this process seamless. After all, there's no point in spending money on marketing if you don't have the systems to cope with an influx of registrations!

Attendee registrations are acknowledged immediately and details confirmed while the client is online. A full booking and secure credit card payment facility is provided and the registration team sends a confirmation letter that confirms all of the arrangements. Hardcopy registration forms can also be created and used to ensure that even the less technologically-savvy guests don't miss out.